Bylaws of the Palmetto State School Counselor Association
Article I. Name and Affiliation
Section 1. Name
The name of this association shall be Palmetto State School Counselor Association. Section 2. Affiliation – The Palmetto State School Counselor Association (PSSCA) is the chartered state division of the American School Counselor Association (ASCA).
Article II. Objectives
A. To foster a closer professional and personal relationship among professional school counselors in order to realize more fully the objectives of school counseling programs through membership and active involvement in the association.
B. To actively participate in and cooperate with the study and improvement of school counseling programs on the local, state, national, and international levels.
C. To promote a greater awareness of the role of school counseling programs in the more effective attainment of the goals of education.
D. To serve as a state association concerned with the needs of professional school counselors in South Carolina including exemplary school counselor preparation, certification, licensure, and continuing educational development.
E. To encourage public interest and support of school counseling programs in the schools of South Carolina.
Article III. Limitations
This educational association shall be nonpartisan, nonprofit, and nonsectarian in its purpose and activities.
Article IV. Membership
Section 1. Types of Membership
A. Professional – Professional membership shall be granted to professional school counselors who hold a Master’s degree or higher in school counseling or the substantial equivalent and are employed as a school counselor, supervisor of school counselors, or counselor educator in a graduate program that prepares school counselors.
B. Student – Student members shall be those who are enrolled in a graduate program in school counseling at an accredited college or university. Student members will pay one half the professional dues.
C. Retired – Retired members shall be those who have been members of the Palmetto State School Counselor Association for at least five (5) consecutive years and who have retired from full-time service in school counseling programs, counseling supervision or counselor education and are receiving compensation from state or private retirement providers. Retired members will pay one half the professional dues.
D. Emeritus – Emeritus members shall be those professional or retired members who have reached the age of sixty two (62) and have retired after twenty-five (25) years of professional service in school counseling programs, counselor supervision, or counselor education. Emeritus members will pay one half the professional dues.
E. Affiliate – Affiliate members shall be those individuals who have an interest in the school counseling profession and who pay the assessed dues. Affiliate members shall have all rights and privileges of professional members except the right to serve on the Governing Board.
Section 2. Severance of Membership
A. A member may lose membership not for cause/for cause which includes conduct that tends to injure the association
B. A member shall lose membership for nonpayment of dues.
Article V. Officers
A. Names – The officers of this association shall be president, president-elect, secretary, treasurer, treasurer-elect,
B. Officers shall be members in good standing in the Palmetto State School Counselor Association and hold a
Article VI. Governing Board
Section 1. The Governing Board shall be the agency through which the general administration and executive functions of
Section 2. The Governing Board shall be the officers, Executive Director, appointed committee and regional
Section 3. All Governing Board members will be employed in or retired from the State of South Carolina as a certified
Section 4. The Governing Board shall conduct and manage the business of the association.
Section 5: The Executive Director: The Executive Director shall be appointed by the Governing Board. The director is
Section 6. All previous past Board Chairs will serve as mentors for current board chair positions.
Article VII. Finances
Section 1. Dues
The Governing Board shall set the amount of dues subject to approval by the membership.
Section 2. Fiscal Year
The fiscal year shall begin on July 1 and end on June 30 of the following year.
Section 3. Budget
The Governing Board shall approve an annual budget.
Section 4. Expenditures
Upon adoption of a budget, the treasurer shall pay all accounts payable, being duly approved by the president.
Section 5. Debt
No member of this association shall contract, or cause to be made in the name of the association, any debt of any nature
Section 6. Audit
The Governing Board may cause the account of each officer or employee handling funds of the association to be audited
Section 7. Salaried Officers
No officer of the association or the Executive Director may be a salaried employee of the association.
Section 8. The association shall bond the treasurer.
Article VIII. Meetings
Section 1. Annual Business Meeting
The association shall hold the Annual Business Meeting at such time and place as determined by the Governing Board in
Section 2. Governing Board
The Governing Board shall meet at such times and places as directed by the president or upon call by a majority of its
Section 3. Quorum for Governing Board Meetings
A quorum shall consist of a majority of the Governing Board members present.
Article IX. Nominations and Elections
A. The Nominations and Elections Committee shall prepare a slate of candidates for each office from the results of the
B. Members shall elect the following officers: president-elect, treasurer-elect, secretary, elementary vice president,
C. The association shall conduct the election by secret ballot on a schedule which will allow sufficient time for members
D. The Election Committee shall count the ballots no later than thirty days after the conclusion of balloting. The
E. The president shall appoint the remaining Governing Board members.
Article X. Terms of Office and Unexpired Terms
Section 1. Terms of Office
A. Officers shall assume office on July 1. The office of president-elect is a six-year term (president-elect, president, and
B. Appointed members of the Governing Board shall begin their duties on July 1 and shall hold offices for one year or
Section 2. Unexpired Terms
A. The president may fill by appointment the unexpired term of a Governing Board member in the event of inability to
B. The Governing Board shall approve the appointment.
C. In the event the president must resign, the president-elect shall complete the president's term of office and his/her
D. In the event the treasurer must resign, the treasurer-elect shall complete the treasurer's term of office and his/her
Article XI. Committees and Other Governing Board Members
Section 1. Standing Committees
B. Except for the Executive Committee, the standing committees shall consist of at least two Governing Board members
C. The Executive Committee: The Executive Committee shall consist of the president, president-elect, immediate past
D. Nominations and Elections Committee: The Nominations and Elections Committee shall solicit nominations from the
E. By-Laws Committee: The By-Laws Committee shall be responsible for maintaining the by-laws and preparing any
F. Finance Committee: The Finance Committee will be responsible for the safekeeping and accounting for all association
G. Membership Development Committee: The Membership Development Committee is responsible for maintaining a list
H. Leadership and Program Development Committee: The Leadership and Program Development Committee shall be
I. Communications Committee: The Communications Committee is responsible for communicating information,
J. Professional Development Committee: The Professional Development Committee shall be responsible for researching,
K. Annual Conference Committee: The Annual Conference Committee shall be responsible for planning, organizing, and
L. Awards Committee: The Awards Committee shall be responsible for the school counselors of the year and advocate of
Section 2. Other Governing Board Members
A. Regional Chairs: The Regional Chairs shall represent and advocate for the school counseling needs in the following
B. District School Counselor Director/Coordinator Liaison: The District School Counselor Director/Coordinator Liaison
C. Non-Traditional School Counseling Liaison: The Non-Traditional School Counseling Liaison shall be responsible for
D. South Carolina State Department of Education (SC SDE) Liaison: The South Carolina State Department of Education
Section 3. Ad Hoc Committees
Ad Hoc Committee: The president and/or Governing Board shall have the ability to appoint a special ad hoc committee
Article XII. External Representation
A. The president and/or designee(s) shall serve as representatives and alternates to the American School Counselor
B. The president /or the president’s designee(s) shall represent PSSCA on committees or boards of affiliate or
Article XIII. Indemnification
A. The association shall indemnify each member of the Governing Board and each of its officers for the defense of civil
B. The association shall indemnify each of its officers from and against any and all judgments, fines, amounts paid in
C. Every reference herein to a member of the Governing Board or officer of the association shall include every member
Article XIV. Parliamentary Authority
Robert’s Rules of Order, latest edition, shall be the parliamentary authority of the Association.
Article XV. Conflict of Interest Statement
A. The association members, its officers, and Governing Board and committee members shall avoid any conflict of
B. If a person identifies a conflict, the person shall give written and/or verbal notice of such conflict of interest or
C. The PSSCA Governing Board shall support all PSSCA members in conducting research to further advance the school
Article XVI. Amendments and Revisions
Majority vote of the cast ballots may amend these Bylaws. The association will distribute to the members the ballots
A. The By-Laws Committee makes recommendations to the Governing Board.
B. The Governing Board approves recommendations at a regularly held meeting at least thirty days prior to the
C. The Executive Committee shall determine if action upon proposed amendment(s) is imperative before the
*Note: Any reference to balloting is intended as postal, email or other electronic means.
Latest revision approved: November 21st, 2017