Bylaws

Bylaws of the Palmetto State School Counselor Association

Article I. Name and Affiliation 

Section 1. Name

The name of this association shall be Palmetto State School Counselor Association. Section 2. Affiliation – The Palmetto State School Counselor Association (PSSCA) is the chartered state division of the American School Counselor Association (ASCA).

Article II. Objectives 

A. To foster a closer professional and personal relationship among professional school counselors in order to realize more fully the objectives of school counseling programs through membership and active involvement in the association.

B. To actively participate in and cooperate with the study and improvement of school counseling programs on the local, state, national, and international levels.

C. To promote a greater awareness of the role of school counseling programs in the more effective attainment of the goals of education.

D. To serve as a state association concerned with the needs of professional school counselors in South Carolina including exemplary school counselor preparation, certification, licensure, and continuing educational development.

E. To encourage public interest and support of school counseling programs in the schools of South Carolina.

Article III. Limitations 

This educational association shall be nonpartisan, nonprofit, and nonsectarian in its purpose and activities.

Article IV. Membership 

Section 1. Types of Membership

There shall be five (5) classes of membership in the Palmetto State School Counselor Association:
A. Professional – Professional membership shall be granted to professional school counselors who hold a Master’s degree or higher in school counseling or the substantial equivalent and are employed as a school counselor, supervisor of school counselors, or counselor educator in a graduate program that prepares school counselors.
B. Student – Student members shall be those who are enrolled in a graduate program in school counseling at an accredited college or university. Student members will pay one half the professional dues.
C. Retired – Retired members shall be those who have been members of the Palmetto State School Counselor Association for at least five (5) consecutive years and who have retired from full-time service in school counseling programs, counseling supervision or counselor education and are receiving compensation from state or private retirement providers. Retired members will pay one half the professional dues.
D. Emeritus – Emeritus members shall be those professional or retired members who have reached the age of sixty two (62) and have retired after twenty-five (25) years of professional service in school counseling programs, counselor supervision, or counselor education. Emeritus members will pay one half the professional dues.
E. Affiliate – Affiliate members shall be those individuals who have an interest in the school counseling profession and who pay the assessed dues. Affiliate members shall have all rights and privileges of professional members except the right to serve on the Governing Board.

Section 2. Severance of Membership 

A. A member may lose membership not for cause/for cause which includes conduct that tends to injure the association
or to effect adversely its reputation, or that is contrary to or destructive of its objectives according to the Bylaws and
Code of Ethics of the association and to the American School Counselor Association.

B. A member shall lose membership for nonpayment of dues.

Article V. Officers 

A. Names – The officers of this association shall be president, president-elect, secretary, treasurer, treasurer-elect,
immediate past president, and four vice presidents (vice president for elementary, middle, secondary, and
postsecondary). These officers, along with the Executive Director, comprise the Executive Committee of the association.

B. Officers shall be members in good standing in the Palmetto State School Counselor Association and hold a
professional or retired membership in the American School Counselor Association.

Article VI. Governing Board 

Section 1. The Governing Board shall be the agency through which the general administration and executive functions of
the association shall be carried out. The president of the association shall be the chairperson of the Governing Board.

Section 2. The Governing Board shall be the officers, Executive Director, appointed committee and regional
chairpersons, and liaisons. The parliamentarian, appointed by the president, shall be a non-voting member.

Section 3. All Governing Board members will be employed in or retired from the State of South Carolina as a certified
school counselor, supervisor of counselors, or counselor educator in a graduate program that prepares school
counselors or must have been employed in one of those areas in South Carolina within the last five years of being
elected.

Section 4. The Governing Board shall conduct and manage the business of the association.

Section 5: The Executive Director: The Executive Director shall be appointed by the Governing Board. The director is
responsible for the management of the operations of the association unless otherwise specified by these by-laws and by
Policies and Procedures. The Executive Director will be an ex-officio member of all committees and will work closely with
these committees providing guidance and assistance. The Executive Director shall have voice but will be a nonvoting
member. The term of office for the Executive Director shall be two years with an annual review. An application process
for the Executive Director position will be outlined in the Policies and Procedures.

Section 6. All previous past Board Chairs will serve as mentors for current board chair positions.

Article VII. Finances 

Section 1. Dues

The Governing Board shall set the amount of dues subject to approval by the membership.

Section 2. Fiscal Year

The fiscal year shall begin on July 1 and end on June 30 of the following year.

Section 3. Budget

The Governing Board shall approve an annual budget.

Section 4. Expenditures

Upon adoption of a budget, the treasurer shall pay all accounts payable, being duly approved by the president.

Section 5. Debt

No member of this association shall contract, or cause to be made in the name of the association, any debt of any nature
whatsoever without the proper authorization of the Governing Board.

Section 6. Audit

The Governing Board may cause the account of each officer or employee handling funds of the association to be audited
at any time designated by the Board.

Section 7. Salaried Officers

No officer of the association or the Executive Director may be a salaried employee of the association.

Section 8. The association shall bond the treasurer.

Article VIII. Meetings 

Section 1. Annual Business Meeting

The association shall hold the Annual Business Meeting at such time and place as determined by the Governing Board in
accordance with association policy. A quorum shall consist of the members present.

Section 2. Governing Board

The Governing Board shall meet at such times and places as directed by the president or upon call by a majority of its
members.

Section 3. Quorum for Governing Board Meetings

A quorum shall consist of a majority of the Governing Board members present.

Article IX. Nominations and Elections 

A. The Nominations and Elections Committee shall prepare a slate of candidates for each office from the results of the
nominations ballot.

B. Members shall elect the following officers: president-elect, treasurer-elect, secretary, elementary vice president,
middle vice president, secondary vice president and postsecondary vice president.

C. The association shall conduct the election by secret ballot on a schedule which will allow sufficient time for members
to complete balloting and the chairperson of the Nominations and Elections Committee to receive ballots as established
in procedures.

D. The Election Committee shall count the ballots no later than thirty days after the conclusion of balloting. The
Committee shall declare elected the candidates receiving a plurality vote and candidates will be notified by the
Nominations and Elections chairperson.

E. The president shall appoint the remaining Governing Board members.

Article X. Terms of Office and Unexpired Terms 

Section 1. Terms of Office 

A. Officers shall assume office on July 1. The office of president-elect is a six-year term (president-elect, president, and
immediate past president). The office of treasurer is a four-year term (two years as treasurer-elect and two years as
treasurer). All level vice presidents and the secretary are two-year terms.

B. Appointed members of the Governing Board shall begin their duties on July 1 and shall hold offices for one year or
until their successors are chosen.

Section 2. Unexpired Terms

A. The president may fill by appointment the unexpired term of a Governing Board member in the event of inability to
complete term of office. The president must fill the unexpired terms of officers.

B. The Governing Board shall approve the appointment.

C. In the event the president must resign, the president-elect shall complete the president's term of office and his/her
elected term.

D. In the event the treasurer must resign, the treasurer-elect shall complete the treasurer's term of office and his/her
elected term.

Article XI. Committees and Other Governing Board Members 

Section 1. Standing Committees
A. The standing committees shall consist of the Executive Committee, Nominations and Elections, By-Laws, Finance,
Membership Development, Leadership and Program Development, Annual Conference, Communications, Awards, and
Professional Development.

B. Except for the Executive Committee, the standing committees shall consist of at least two Governing Board members
and three members of the association. Chairs will automatically be members of the Governing Board. Each committee
will elect its own vice chair and recording secretary. The primary purpose of the committees is to carry out the work of
the board. A committee quorum is the majority of the committee members present. Meetings may be conducted in
person, via email or webinar. Each standing committee shall make reports to the Governing Board and for the annual
membership meeting. Recommendations may be made in reference to their areas of responsibility.

C. The Executive Committee: The Executive Committee shall consist of the president, president-elect, immediate past
president, secretary, treasurer, treasurer-elect, elementary vice president, middle vice president, secondary vice
president, post-secondary vice president and the Executive Director. The Executive Committee shall have the power to
act for the association in the absence of the full Governing Board.

D. Nominations and Elections Committee: The Nominations and Elections Committee shall solicit nominations from the
membership for each of the elected offices. The president elect shall serve as chairperson of the Nominations and
Elections Committee and shall inform the Board of the names of the committee members.

E. By-Laws Committee: The By-Laws Committee shall be responsible for maintaining the by-laws and preparing any
revisions or amendments when needed and submit the changes to the Governing Board for approval. Additionally, the
By-Laws Committee shall be responsible for recommending and maintaining any board policies and board job
descriptions. At the Governing Board’s direction, this committee may prepare any board or association procedures as
directed. The chair will be appointed by the board president.

F. Finance Committee: The Finance Committee will be responsible for the safekeeping and accounting for all association
funds, developing an annual budget for Governing Board approval, recommending fund raising projects and grants, and
administering any scholarships. The treasurer shall be the chair of this committee.

G. Membership Development Committee: The Membership Development Committee is responsible for maintaining a list
of all association members, recommending membership fees, administering any membership benefits, and recruiting
new members. The chair will be appointed by the board president.

H. Leadership and Program Development Committee: The Leadership and Program Development Committee shall be
responsible for recommending board and membership leadership development, identifying emerging leaders, and
providing school counseling program suggestions and recommendations which may include the State Department of
Education, other state agencies, and school districts. The chair will be appointed by the board president.

I. Communications Committee: The Communications Committee is responsible for communicating information,
meetings, activities, and events to the membership on behalf of the Governing Board. The chair will be appointed by the
board president.

J. Professional Development Committee: The Professional Development Committee shall be responsible for researching,
organizing, and advertising (ICW the Communications Committee) relevant professional development opportunities for
school counselors. The chair will be appointed by the board president.

K. Annual Conference Committee: The Annual Conference Committee shall be responsible for planning, organizing, and
executing the association’s annual conference in addition to planning future conference locations at least two to five
years in advance. The chair will be the immediate past president and will provide mentorship to the committee.

L. Awards Committee: The Awards Committee shall be responsible for the school counselors of the year and advocate of
the year award process. The chair will be appointed by the board president.

Section 2. Other Governing Board Members

A. Regional Chairs: The Regional Chairs shall represent and advocate for the school counseling needs in the following
areas of the state of South Carolina: Piedmont, Midlands, Pee Dee, and Coastal. The Regional Chairs will be appointed by
the board president.

B. District School Counselor Director/Coordinator Liaison: The District School Counselor Director/Coordinator Liaison
shall be responsible for facilitating communication with the state’s counselor directors/coordinators and providing the
board with current information regarding the status and effectiveness of school counseling in the state. The
Director/Liaison will be a voting member appointed by the board president.

C. Non-Traditional School Counseling Liaison: The Non-Traditional School Counseling Liaison shall be responsible for
facilitating communication with the state’s Non-Traditional school counselors, advocating for the needs of Non-
Traditional school counselors, and providing information to the board regarding the status of Non-Traditional school
counseling in the state. The Liaison shall have voice and be a voting member appointed by the board president.

D. South Carolina State Department of Education (SC SDE) Liaison: The South Carolina State Department of Education
Liaison shall be responsible for advocating for the needs of school counselors in South Carolina within SC SDE channels
and providing information to the board regarding any SC SDE proposals and policies impacting school counseling in the
state. The Liaison shall have voice, but will be a non-voting member appointed by the board president.

Section 3. Ad Hoc Committees

Ad Hoc Committee: The president and/or Governing Board shall have the ability to appoint a special ad hoc committee
to serve a specific purpose or function on behalf of the president and/or board. This committee is not considered a
standing committee for the association. The committee serves until its appointed purpose has been completed and
should be no more than one year. The chair will be appointed by the president. The chair shall not be a member of the
Governing Board unless already a member as established by these by-laws.

Article XII. External Representation 

A. The president and/or designee(s) shall serve as representatives and alternates to the American School Counselor
Association Delegate Assembly and Leadership Development Institute (LDI).

B. The president /or the president’s designee(s) shall represent PSSCA on committees or boards of affiliate or
partnership groups or organizations.

Article XIII. Indemnification 

A. The association shall indemnify each member of the Governing Board and each of its officers for the defense of civil
or criminal actions or proceedings as hereinafter provided and, notwithstanding any provision in the Bylaws, in a manner
and to the extent permitted by applicable law.

B. The association shall indemnify each of its officers from and against any and all judgments, fines, amounts paid in
settlement, and reasonable expenses, including attorney’s fees, actually and necessarily incurred or imposed as a result
of such action or proceedings or an appeal therein, imposed upon or asserted against him/her by reason of being or
having been such an officer and acting within the scope of his/her official duties, but only when the determination shall
have been made judicially or in the manner hereinafter provided that he/she reasonably believed to be in the Palmetto
State School Counselor Association’s best interests and, in the case of criminal action or proceeding, in addition, had no
reasonable cause to believe that his/her conduct was unlawful. This indemnification shall be made only if the association
shall be advised by its Governing Board acting 1) by quorum consisting of Governing Board members who are not parties
to such section or proceedings upon a finding that, or 2) if a quorum under (1) is not obtainable with due diligence, upon
the opinion in writing of independent legal counsel that, the Governing Board or officer has met the foregoing applicable
standard of conduct. If the undergoing determination is to be made by the Governing Board, it may rely as to all
questions of law on the advice of independent legal counsel.

C. Every reference herein to a member of the Governing Board or officer of the association shall include every member
and officer thereof or former member and officer thereof. This indemnification shall apply to all judgments, fines,
amounts in settlement, and reasonable expenses described above whenever arising allowable as above stated. The right
of indemnification herein provided shall be in addition to any and all rights to which any Palmetto State School
Counselor Association member or officer might be entitled and the provisions hereof shall neither impair nor adversely
affect such rights.

Article XIV. Parliamentary Authority

Robert’s Rules of Order, latest edition, shall be the parliamentary authority of the Association.

Article XV. Conflict of Interest Statement 

A. The association members, its officers, and Governing Board and committee members shall avoid any conflict of
interest between their own respective personal, professional or business interest and the interest of the association in
any and all actions taken by them on behalf of the association in their respective capacities.

B. If a person identifies a conflict, the person shall give written and/or verbal notice of such conflict of interest or
relationship and shall thereafter refrain from discussing or voting on the particular transaction in which the person has a
conflict of interest or otherwise attempting to exert any influence on the association or Governing Board to affect a
decision or participate or not participate in such transaction.

C. The PSSCA Governing Board shall support all PSSCA members in conducting research to further advance the school
counseling profession. However, such research cannot be for personal gain and PSSCA will not endorse any specific
research endeavor. All research requests must be in compliance with these by-laws as well as all requirements listed in
the association’s policies.

Article XVI. Amendments and Revisions

Majority vote of the cast ballots may amend these Bylaws. The association will distribute to the members the ballots
explaining the proposed changes for voting. The procedure will be as follows:

     A. The By-Laws Committee makes recommendations to the Governing Board.

     B. The Governing Board approves recommendations at a regularly held meeting at least thirty days prior to the
     Annual Business Meeting. The membership will discuss the proposed changes at the Annual Business Meeting
     and receive ballots for approval of these changes.*

     C. The Executive Committee shall determine if action upon proposed amendment(s) is imperative before the
     next Annual and/or Business Meeting of the Membership. The Governing Board shall discuss such proposed
     amendment(s), and if approved by the Governing Board, such proposed amendment(s) shall be distributed to
     the membership at least thirty days prior to the issuing of ballots for voting.*

     *Note: Any reference to balloting is intended as postal, email or other electronic means.


Latest revision approved: November 21st, 2017

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Palmetto State School Counselor Association 

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