Job Opportunity- Administrative Assistant

Palmetto School Counselor Association

Part-time; Posted until filled

Job Brief

We are looking for a competent Administrative Assistant to provide administrative support in a well-organized and timely manner. The position is to support the Palmetto State School Counselor Association. 


General Administrative

  • Develop and maintain Google board drive to house board documents
  • Develop and maintain board documents: board directory, master calendar, handbook
  • Maintain digital archives
  • Create and maintain historical documents for tracking purposes
  • Generate hard copy binders at LDI
  • Assist with agenda updates
  • Take minutes and post to board drive
  • Maintain attendance records
  • Manage Zoom platform for meetings
  • Advise and assist with PG transition
  • Assist with governance documents
  • Assist with regional socials and newsletters

Annual Conference

  • Invoicing Board of Directors for shared costs
  • Create, edit and maintain virtual evaluation and certificate process
  • Minutes from Board of Directors meeting and general meeting

Event Planning

  • Research venues, obtain/ negotiate pricing and manage contracts for July LDI venue, board dinner and team building
  • Presentation coordination
  • Research venues, obtain/ negotiate pricing and manage contracts for conference Board of Directors meeting

Financial Management

  • Receives, processes and deposits hard copy checks
  • Documents all charges and deposits with Treasurer and Executive Director

Mail Processing

  • Receive and process physical mail from PO Box
  • Maintain payments as requested (to include annually)
Nominations & Elections
  • Develop and maintain Voters Guide
  • Maintain application, review submissions, upload videos
  • Create election poll in Wild Apricot and monitor voting
  • Provide weekly election updates
  • Review final election and store individual results

Bylaws & Policies

  • Organize and assist with Bylaws and Policies rewrites


  • Full comprehension of office management systems and procedures
  • Excellent knowledge of Microsoft office (Google Drive, Docs, etc.)
  • Great written and communication skills
  • Discretion and confidentiality

Send resume and cover letter to:

Dr. Lawanda Felder

Thank you for your interest

Palmetto State School Counselor Association

9789 Charlotte Highway Suite 400-136

Fort Mill, SC 29707

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