Job Opportunity- Administrative Assistant

Palmetto School Counselor Association

Part-time; Posted until filled

Job Brief

We are looking for a competent Administrative Assistant to provide administrative support in a well-organized and timely manner. The position is to support the Palmetto State School Counselor Association. 

Responsibilities:

General Administrative

• Develop and maintain Google board drive to house board documents
• Develop and maintain board documents: board directory, master calendar, handbook
• Maintain digital archives
• Create and maintain historical documents for tracking purposes
• Generate hard copy binders at LDI
• Assist with agenda updates
• Take minutes and post to board drive
• Maintain attendance records
• Manage Zoom platform for meetings
• Advise and assist with PG transition
• Assist with governance documents
• Assist with regional socials and newsletters

Annual Conference

• Invoicing Board of Directors for shared costs
• Create, edit and maintain virtual evaluation and certificate process
• Minutes from Board of Directors meeting and general meeting

Event Planning

• Research venues, obtain/ negotiate pricing and manage contracts for July LDI venue, board dinner and team building
• Presentation coordination
• Research venues, obtain/ negotiate pricing and manage contracts for conference Board of Directors meeting

Financial Management

• Receives, processes and deposits hard copy checks
• Documents all charges and deposits with Treasurer and Executive Director

Mail Processing

• Receive and process physical mail from PO Box
• Maintain payments as requested (to include annually)

Nominations & Elections

• Develop and maintain Voters Guide
• Maintain application, review submissions, upload videos
• Create election poll in Wild Apricot and monitor voting
• Provide weekly election updates
• Review final election and store individual results

Bylaws & Policies

• Organize and assist with Bylaws and Policies rewrites

Requirements

• Full comprehension of office management systems and procedures
• Excellent knowledge of Microsoft office (Google Drive, Docs, etc.)
• Great written and communication skills
• Discretion and confidentiality